Meetings in. Action items out.
Flowmind joins your calls, captures every decision and turns it into an assigned, trackable task in the tools your team already uses. No more “who was doing that again?”
Free for 14 days. No credit card required.
Let’s lock the onboarding redesign for the March release. Jonas, can you have the new flow in Figma by Friday?
Yes. I’ll need the updated copy from marketing before I start the final screens.
I’ll send the copy by Tuesday and loop in support so the help center is ready too.
Trusted by fast-moving teams at
Everything that happens after “let’s follow up on that”
Flowmind does the part of the meeting nobody wants to do: writing it down, deciding who owns what, and making sure it actually happens.
Joins every call for you
Connect your calendar once and Flowmind joins scheduled Zoom, Google Meet and Microsoft Teams calls on its own. No setup per meeting.
Decisions, not transcripts
AI separates real decisions and commitments from small talk, so you get a short list of what matters instead of forty pages of text.
Owners and due dates, built in
Every action item is assigned to the person who committed to it, with the deadline mentioned in the call. Edit anything in one click.
Syncs to the tools you use
Tasks land in your project tracker, CRM or team chat automatically, each with a link back to the exact moment in the recording.
Searchable meeting memory
Ask “what did we decide about pricing in March?” and get the answer with the original quote and timestamp, across every meeting.
Private by design
Encryption in transit and at rest, single sign-on, role-based access and recordings that auto-delete on the schedule you choose.
From calendar to completed in three steps
Set it up in under five minutes. After that, Flowmind runs quietly in the background of every meeting.
Connect your calendar
Sign in with Google or Microsoft and choose which meetings Flowmind should attend. Internal only, client calls, or everything.
Flowmind listens
It joins on time, recognises who is speaking and flags every decision, commitment and deadline as the conversation happens.
Action items, delivered
Minutes after the call, owners get their tasks in the tools they already use, and you get a one-paragraph summary to share.
Works where your team already works
Flowmind plugs into your calls, calendars and task tools in a couple of clicks. No migration, no new habits.
Using something else? Connect any tool with webhooks or the Flowmind API.
Teams that stopped losing decisions
We used to end every planning meeting with “I’ll send notes.” Nobody did. Now the tasks are in our tracker before we’ve even left the call.
Flowmind caught a pricing promise our account lead made on a call and assigned it before it slipped. That one task paid for the whole year.
Setup took ten minutes. The searchable history is the part I didn’t expect to love: any decision from the last six months, found in seconds.
Simple pricing that scales with your team
Start free. Upgrade when Flowmind becomes the most useful person in your meetings.
Starter
For individuals trying Flowmind on their own calls.
- 10 meetings per month
- AI summaries and action items
- 7-day searchable history
- Zoom, Google Meet and Teams
Team
For teams that want every meeting to end with a plan.
- Unlimited meetings
- Sync to trackers, CRM and team chat
- Owner and due-date detection
- Unlimited searchable history
- Shared team workspace
Business
For organisations with security and admin needs.
- Everything in Team
- SSO and SCIM provisioning
- Custom data retention rules
- Admin analytics
- Priority support
Built by people who sat through too many meetings
Flowmind started in 2023, when our founders counted how many “quick syncs” ended without anyone knowing what to do next. The answer was most of them.
Today we are a remote-first team across eleven countries, building the calmest way to turn conversations into progress. We believe meetings should create momentum, not more admin.
Questions, answered
Can’t find what you’re looking for? Our team replies within one business day.
How does Flowmind join my meetings?
Flowmind connects to your Google or Microsoft calendar and joins scheduled calls as a participant called “Flowmind Notetaker”. You can switch it off for any single meeting or for whole calendars.
Which languages are supported?
Transcription and action-item detection work in more than 30 languages, including English, Spanish, German, French, Italian and Portuguese. Meetings that switch between languages are handled too.
Is my meeting data secure?
Everything is encrypted in transit and at rest, your recordings are never used to train AI models, and you decide how long data is kept before it is deleted automatically.
Can I review action items before they are sent?
Yes. Turn on review mode and Flowmind sends you the list first. Edit owners, dates or wording, then approve with one click and tasks go out to everyone.
What happens when my free trial ends?
You move to the free Starter plan automatically. Nothing is deleted, and you can upgrade at any time to unlock unlimited meetings again.
Do you offer discounts for startups or nonprofits?
Registered nonprofits and early-stage startups get 50% off the Team plan for the first year. Get in touch through the contact page and we’ll set it up.
See Flowmind on your own meetings
Get a 20-minute walkthrough with a product specialist, tailored to how your team runs meetings today.
- A live demo using a sample of your real meeting types
- Setup plan for your calendar and project tools
- Security and data-retention answers for your IT team
- An extended 30-day trial for your whole team